Tour data ready to sell,
accounts ready to follow

Accounting for tour companies, from quotations and deposit installments to cost per trip and double-entry books. The pictures below are real screens, in the Thai interface, with sample company data.

Free 30-day trial See pricing

No credit card needed · During the trial you can save customers and issue sales documents, from quotation to receipt

TourAccount overview screen: deposits waiting to be collected, supplier bills outstanding, gross profit per trip, and upcoming installments for tours to Japan, Korea and Singapore
Real screen from TourAccount (Thai interface) · sample company data · captured 24 Sep 2026 · swipe the image to scrollView full size

Try it nowNo sign-up

Search real tours and make a quotation

The tours, departures and prices come from the same catalogue the system uses. Adjust prices, add lines, then open the PDF. Nothing here is saved. Tour names and details may appear in Thai, as the catalogue provides them, and the PDF uses the Thai quotation template.

New quotation

Trial document
Document statusDraft
Loading a sample tour…
Before VAT
0
VAT (7%)
0
Total
0baht

Real prices and departures · trial document, the catalogue does not change

Import a tour, change prices and add lines

Quotation preview

PDF from the system's (Thai) quotation template · trial document, not saved

Sales / ReceivablesQuotations

A quotation the rest of the job builds on

A quotation for a 24-person Tokyo–Fuji tour for a corporate customer, with adults, single-room supplements and travel insurance on separate lines. Once the customer confirms, the invoice, the receipt and the journal entries are made from this same data.

  1. Customer confirmed: create the invoice from here, and every line carries over without re-typing
  2. Send the document and a payment link to the customer by SMS or LINE, once the company has set up a provider
  3. Adult price, single-room supplement and extras are separate lines, exactly as the customer sees them in the PDF
  4. VAT 7% is calculated per line and for the total automatically
Quotation QT-2026-0001 for a 24-person Tokyo–Fuji tour to Japan, with lines for adults, single-room supplement and travel insurance, and the total including VAT
Real screen from TourAccount (Thai interface) · sample company data · captured 24 Sep 2026 · swipe the image to scrollView full size

Sales / ReceivablesInvoicesInstallment schedule

Deposit and balance live on the invoice

The ฿317,000 deposit reached the bank on 8 Sep. The remaining ฿738,234 is due on 23 Oct, about 3 weeks before departure. Sales and accounting look at the same figures, with no separate Excel file.

  1. First deposit received into the bank account. The receipt and the entry were made at once
  2. The remaining installment with its due date. A reminder goes out before the due date
  3. The quotation, invoice and receipts of one job sit in one document chain you can open later
Installment schedule of invoice INV-2026-0001: the deposit installment paid, the remaining installment waiting, and the document chain quotation, invoice, receipt
Real screen from TourAccount (Thai interface) · sample company data · captured 24 Sep 2026 · swipe the image to scrollView full size

Trips / Trip costsTrip details

Know the group's profit when the trip comes back

A 30-seat company trip to Taiwan: sales of ฿552,000, tour package, air tickets and guide tips of ฿438,000, leaving a gross profit of ฿114,000 (20.7%). The figures come only from entries already posted.

  1. The trip opens from the group's invoice and ties together the customer, the land operator and the number of seats
  2. Costs from supplier bills go straight to this trip, showing what is recognised and what is paid
  3. The trip's gross profit is calculated from revenue and costs actually posted
Trip page of a 30-seat Taiwan tour (Taipei, Alishan): total sales, cost committed to the land operator, and the trip's gross profit
Real screen from TourAccount (Thai interface) · sample company data · captured 24 Sep 2026 · swipe the image to scrollView full size

PDFs made by the systemJournal

What the customer receives, and the entries posted for you

The quotation, invoice and receipt below belong to one job. Their numbers refer to each other, and the tour name, travel dates and amounts match on every page.

  • PDF of quotation QT-2026-0001 generated by the system, Tokyo–Fuji tour to Japan

    Quotation QT-2026-0001Issued on 2 Sep

  • PDF of invoice INV-2026-0001 generated by the system, with the deposit installment and the remaining balance

    Invoice INV-2026-0001With the deposit installment and the remaining balance

  • PDF of receipt RCT-2026-0001 for the first deposit

    Receipt RCT-2026-0001First deposit, 8 Sep

Top of the first page of the real (Thai) PDFs · company and customer are sample data · captured 24 Sep 2026

Every step of the sale, posted as a double entry automatically

Issue the invoice, take the deposit, pay suppliers, through to recognising revenue when the group travels. Your accountant opens the entries, traces them back to the source documents and closes the period in the same system.

  1. Revenue is recognised when the group travels, not on the day the deposit arrives
  2. Paying a supplier clears the payable in the same set of books
See the steps compared with Excel
Latest journal entries the system posted from payments received, invoices issued and revenue recognised for trips that have travelled
Real screen from TourAccount (Thai interface) · sample company data · captured 24 Sep 2026 · swipe the image to scrollView full size
Pay monthlyPay yearly
Save about 15%

Core features

For people starting out and one-person agencies.

฿219/ month

or ฿2,234 per year

  • Quotations, invoices, receipts, credit and debit notes
  • Billing notes and full or abbreviated tax invoices
  • Prices and departure dates from the built-in tour catalogue
  • One deposit and the remaining balance
  • Amounts received and outstanding per invoice and per customer
  • Basic expenses, input and output VAT reports, and withholding tax reports
  • Trial balance, profit and loss, and balance sheet
  • 1 user accountExtra users ฿99/user/month
  • 1 company per package

Not included in this package

  • Create the next document automatically by rules you set
  • Multiple installments
  • Amount and due date for each installment
  • Next installment created automatically on schedule
See 25 more in the comparison table
Sign up for Starter

RecommendedFor tour teams of 2–5

For agencies that split payments into installments and control supplier costs.

฿319/ month

or ฿3,254 per year

  • Everything in Starter
  • Split payment into several installments, each with its own amount and due date
  • Automatic reminders to customers before a due date
  • Costs split by wholesaler, hotel, transport and guide, with profit per trip
  • Payment vouchers with bills and slips attached
  • Bank statement lines reconciled with the books
  • Reports exported as CSV files that open in Excel
  • Air tickets and ticket refunds, visas, commission and CRM
  • AI reading of slips and receipts
  • 5 user accounts with permissions per departmentExtra users ฿99/user/month
  • 1 company per package

Not included in this package

  • Period lock after review
  • Multi-company executive overview
  • Multi-level approval by amount (second approver)
  • Payroll
See 2 more in the comparison table
Sign up for Agency Pro

Large companies and tour wholesalers

For large tour operators, wholesalers and companies with several branches.

฿519/ month

or ฿5,294 per year

  • Everything in Agency Pro
  • Accounting periods locked after review; a closed period cannot be edited until someone with the right reopens it and gives a reason
  • An approval step before entries are posted
  • Several levels of approvers by amount
  • Payroll, fixed asset register and connections to your other systems
  • Buy extra companies at ฿199/company/month, with an executive overview across all of them
  • Unlimited users
  • 1 company per package

Includes every feature in the comparison table

Sign up for Enterprise

Free 30-day trial

Use the system as soon as you sign up, with no credit card. During the trial you can save:

  • Company settings: profile, logo, document layout, numbering and bank accounts
  • Customers, tour search and saved tours
  • Sales documents from quotation to receipt: quotations, invoices, billing notes, receipts, tax invoices, credit and debit notes, and payments received, with no limit on the number of documents
  • One deposit and the remaining balance
  • 1 user, plus 1 outside accountant or auditor

Every other menu can be opened, but saving there needs a package that includes it.

After 30 days you can still sign in and see everything, but you need to choose a package to save anything new.

Terms and add-ons for every package

  • 1 company per package · Enterprise can buy extra companies at ฿199/company/month (฿2,030 a year)
  • Starter and Agency Pro can add users at ฿99/user/month (฿1,010 a year) · Enterprise has unlimited users
  • 1 outside accountant or auditor free on every package, not counted as a user

Frequently asked questions

If I change a price, does the tour catalogue change too?
No. Prices, quantities and details you change in a document do not affect the catalogue, and an issued document keeps the data as it was on the day it was issued.
Can I add my own lines?
Yes. For example transfers, service fees or insurance, each with its own quantity and price.
Can I work with my accounting firm?
Yes. Every package can invite 1 outside auditor or accounting firm to read the data for free, not counted as a user.
Are the screenshots on this website real?
Yes. They are captured from a sample company whose data was entered through the system in the normal way. The company, customer and supplier names are made up. The screens show the Thai interface.
Who provides TourAccount?
Patcha Travel Co., Ltd. (head office), a licensed tour business, licence no. 11/11003. Company details and certificates are on the About us page.

Give your team more time to sell and less time typing

You can use the system as soon as you sign up. The screens on this page are the same system you will use.

Free 30-day trial