Why TourAccount
Sell tours, follow deposits and keep the books
on one set of data, from the quotation to closing the trip
The picture is a real screen, in the Thai interface. Each job shows how far its documents have got.
The next document takes its lines from the previous one, so nothing is typed twice.
Amounts received and outstanding for each installment, in one place.
From the general ledger back to the journal and the source document.
Workflow
Excel + separate accounting software
Bookings kept in Excel or Google Sheets, prices and seats updated by hand, and always checking which file is the latest
TourAccount
Search tours and departures with prices, seats left and deposit amounts, and use them on a quotation. Seats are cut from the company's allotment per departure, and by agent level, in the system.
See the real screen for this stepExcel + separate accounting software
Slips and balances checked against the booking file by hand, while following each installment's due date
TourAccount
Split into several installments with an amount or percentage and a due date. When money comes in the system works out the balance, reminds the customer before the due date, and can create the next installment automatically.
See the real screen for this stepExcel + separate accounting software
Invoices and receipts made in separate accounting software, then reconciled back to the sales file
TourAccount
Quotation → invoice → receipt → double entry. Issuing a document or receiving money posts to the journal, with costs split by supplier type.
See the real screen for this stepFrom real revenue and costs to a profit per trip you can trace back
Feature comparison
Showing 5 of 5 areas
| The work | Excel / Google Sheets | General accounting software | TourAccount |
|---|---|---|---|
| 1. Tour data and departuresTour programmes, travel dates and seats left | Copy tour data and seats in by hand, never sure which file is the latest | Set a tour up as an ordinary product, then keep departures and seats left somewhere else | From the built-in tour catalogue: Search tour programmes and departures, see prices, seats left and deposit amounts, and put them on a quotation straight away. Seats are cut from the company's allotment per departure, and allotments can be set by agent level, in the system. |
| 2. Prices and travel datesAdult, child, infant and single-room prices | Complicated formulas that break easily when a departure or a price changes | A separate product code for each travel date and price, so the product list keeps growing | Prices by departure: Pull the adult, child, infant and single-room prices of each departure, and edit prices and lines in the document before saving without changing the catalogue. Your own tours can be priced by travel period (high and low season) with guide tips per person. Card payments are accepted, with the card fee posted separately. |
| 3. Deposit installments and payments dueBooking, middle and pre-departure installments | Relies on remembering the calendar. An installment coming due is easy to miss | Split the deposit by the tour's conditions by issuing a separate invoice for each installment by hand | Installments on the invoice: Split into several installments, each with an amount or percentage and a due date. A payment issues the receipt and posts the entry at once. Customers are reminded automatically before or after a due date by email, LINE or SMS, and the team is reminded when a supplier bill is coming due. |
| 4. Sales document flowQuotation → invoice → receipt | Copy Word or Excel forms by hand, with a high chance of typing mistakes | Issues documents, but you type the tour data and traveller names in again | The next document from the same data: Lines, tour data, traveller names and PNR carry over to the next document. Check before issuing, and correct an issued document with a credit or debit note. Rules can create the next document automatically. e-Tax: XML export works today. Filing with the Revenue Department starts once the company connects an ETDA-certified provider |
| 5. Double entry and supplier costsWholesalers, air tickets, hotels, transport and guides | Not a double-entry system. Closing a profit and loss statement from files is hard | A general chart of accounts. Cost and profit per trip need extra codes or reports you build yourself | Double entry and profit per trip: A chart of accounts for tour businesses, with every entry balanced debit against credit. Costs are split by supplier type, each trip shows its profit, and withholding tax is deducted with its certificate (50 Tawi) issued in the system. |
Tour programmes, travel dates and seats left
Adult, child, infant and single-room prices
Booking, middle and pre-departure installments
Quotation → invoice → receipt
Wholesalers, air tickets, hotels, transport and guides
This compares typical ways of working; what each accounting program can do varies.
Worked out from your numbers
Enter your company's numbers. The result comes only from what you type.
ExampleThe starting values are an example.
Quotations, invoices, chasing deposits and reconciling, all together
Salary plus benefits, divided by working hours
Hours spent on document work
hours/month
Labour cost per month
/ month
or about ฿34,560 per year
Formula: groups per month × hours per group × labour cost per hour. This is what the work costs you today, not an amount TourAccount promises to save.
From quotations, installments and trip costs to double-entry books